Registration and Records


General Information

Current students may obtain a free enrollment verification that can be used to send to health insurers, housing providers or other organizations requiring proof of enrollment. To get the free enrollment verification log in to your portal page, select the Resources tab (near top of page) and then click on the National Student Clearinghouse link.

Graduation Requirements

Registration Procedures

Students who wish to audit a course must first enroll for credit and then convert the course to an audit status during the first nine weeks of the semester. Students who pay full tuition may audit up to five hours free of charge. Approval of both advisor and instructor is required. Forms are available in the Registrar's Office.

Alumni Audit
Graduates of BW are welcome to contact the Registrar's Office at (440) 826-2126 for information on registering for available seats the first day of each semester. The seats and course choices
are limited, but Alumni Audit affords local graduates a chance to expand their knowledge.
Fees for Alumni Audit are non-refundable.

Co-Op/Field Experience

Cross Registration

Independent Study

Overload Approval Form
Full time students may schedule from 12 to 18 hours of class work. In order to schedule more than 18 hours, students must have a 3.00 cumulative GPA and permission of both the faculty advisor and the registrar. Students must pay extra tuition for all hours (including HPE) in excess of 18.


Satisfactory/Unsatisfactory (pass/fail)

Schedule Changes
Once classes begin, students may not add any course after the fifth day of the semester and the third day of the minimester. Students may not drop any course after the 45th day of the semester and after the 20th day of the minimester. After that time, students may apply to Petition to Withdraw with documented extenuating circumstances to the Office of Registration & Records in the Bonds Administration Building.

Through the add period, schedule changes can be processed by upperclassmen through WebExpress. After the add period, schedule changes must be processed in person at the Registrar's Office with add form. Open seats are available on a first-come first-served basis; no waiting lists are kept.

Failure to add a course properly will result in no credit for the course attended; failure to drop a course will result in a grade of F.

Terms of Payment

Transfer Credit

Transient Course Work

Transcript Policies
includes information on how to request transcripts.

Student's Right to Privacy

All academic records are maintained in the Office of Registration and Records. Additional student personnel and advising records are maintained in the Office of Student Affairs, the Evening/Weekend Program, the Office of Academic Advising, by assigned faculty advisors and appropriate academic divisional offices. These records are made available, in a reasonable length of time, upon request for review by the student to whom they pertain. Baldwin Wallace University designates the following categories of student information as public or "Directory Information," and this information may be disclosed by the institution for any purpose at its discretion.

Category I:       Name, date of attendance, enrollment status (current, full-time, part-time)
Category II:      Previous institution(s) attended, address, telephone number, email address, major field of study, degree(s) conferred (including dates), date of birth, class schedule, student photo
Category III:     Past and present participation in officially recognized sports and activities,
physical characteristics of athletes.

Currently enrolled students may withhold disclosure of any category of information under the
Family Educational Rights and Privacy Act of 1974. Forms requesting the withholding of
"Directory Information" are available in the Office of Registration and Records. A new form must
be filed every academic year. Baldwin Wallace University assumes that unless a student specifically requests withholding of categories of "Directory Information," individual approval for disclosure is granted.


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